The Ortelium web platform manages dynamic atlases of different Atlas operators (operators).
These atlases collect and visualize a variety of data that has a location and time reference and evaluate it in real time. Operators are e.g. authorities, public bodies or companies carrying out digitized environmental monitoring. The data may include technical data from measuring instruments or other data sources.
In specific atlases you can enter your own observations via the Ortelium app or a web form.
As an external user, you can visit the atlases as a guest if guest access is available. For an extended use of the Ortelium web platform, a general registration as a member on the Ortelium platform may be necessary. Here we ask your e-mail address in a double-opt-in procedure and save it.
In addition to this data privacy policy, you will need to recognize general terms of use of the Ortelium web platform.
The operators of the various atlases are each responsible for the data privacy on their specific atlas, and provide own data privacy policies and special terms of use that apply to the specific atlas.
You must therefore separately agree to the use of one or more atlases - both as a guest and as a member.
The following advice gives a simple review about what happens with your personal data when you visit our Ortelium application via app or web platform. Personal data is all of the data with which you can be identified personally. You can obtain detailed information about the subject of data protection from our data privacy statement that is quoted in this text.
The following advice gives a simple review about what happens with your personal data when you register as a member to use one or more atlases on the Ortelium web platform. Personal data is all of the data with which you can be identified personally. You can obtain detailed information about the subject of data protection from our data privacy statement that is quoted in this text.
The responsible person for processing the data during the Ortelium registration is:
Olfasense GmbH
Fraunhoferstr. 13
24118 Kiel
Telephone: +49 431 220 120
E-Mail: de@olfasense.com
The responsible person for data processing within a given atlas is the respective operator of the atlas. Further information can be found in the privacy policy of the operator on the respective atlas.
The responsible position is the natural person or the legal entity that decides about the purposes and means of processing the personal data (e.g., names, e-mail addresses, etc.) solely or jointly with other persons or entities.
We have appointed a data-protection officer for Olfasense GmbH.
Dr. Uwe Nolte
Am Ziegelteich 44 b
22525 Hamburg
Telephone: +49 431 220 120
E-Mail: dataprotection@olfasense.com
Some data is collected automatically by our IT systems when the application is visited. These are above all technical data (for example Internet browser, operating system or time of the page call). The collection of this data occurs automatically as soon as you visit our application. This data will not be saved.
In case you register on the Ortelium web platform you become a member. In the registration process, we only ask for your e-mail address, which is validated in a double-opt-in procedure and save it.
Part of the data is compiled in order to ensure that the web site is provided faultlessly. The e-mail address of a member will be used for the registration process.
You have the right to receive free information about the origin, recipient(s) and purpose of your stored personal data at any time. You also have a right to demand that this data be corrected, blocked or deleted. You can contact us concerning this matter at any time and you can also ask us further questions about the subject of data protection at the address that is given in the legal notice (“Impressum”). Furthermore, you are vested with a right of complaint to the responsible supervisory authority.
Your surfing behaviour can be statistically evaluated when visiting our web site: that is mainly done with cookies and the so-called analytical programmes. Your surfing behaviour will be analysed anonymously as a rule: the surfing behaviour cannot be traced back to yourself. You can object to this analysis, or you can prevent it through not using certain tools. You can find detailed information about this matter in the following data-protection declaration.
You can object to this analysis. We will inform you in this data-protection declaration about the possibilities for making objections.
The Olfasense GmbH takes the protection of your personal data very seriously. We handle your personal data confidentially, as well as according to the legal data-protection regulations and this data privacy declaration.
Various items of personal data will be compiled whenever you use this web site. Personal data is the data with which you can be identified personally. This data privacy declaration explains which data we collect and what we use it for. It also explains how that happens and for which purpose.
We wish to point out that there can be breaches of security during transfer of data on the internet (e.g., when communicating by e-mail). It is impossible to protect the data completely against access by third parties.
You have the right - within the framework of the applicable legal requirements - to receive free information at any time about your stored personal data, its origin, recipient(s), the purpose for which the data is processed and you also have a right to demand that this data be corrected, blocked or deleted if necessary. You can contact us at any time concerning this matter and you can also ask us further questions about the subject of personal data at the address that is given in the legal notice (“Impressum”).
Many data-processing operations are only possible with your express consent. You can revoke a consent that has already been granted at any time. It suffices to send us an informal notification by e-mail for this purpose. The legality of the data-processing operations that have taken place up to the date when we receive your revocation remain unaffected by it.
The affected natural person or legal entity has a right of complaint to the responsible supervisory authority in the case that the data-protection law is infringed. The responsible supervisory authority concerning questions about the data-protection law is Schleswig-Holstein's state data-protection officer at the Independent State Centre for Data Protection: https://www.datenschutzzentrum.de/
You have the right to arrange for the data - which we automatically process on the basis of your consent or in order to fulfil a contract - to be issued to yourself or to a third party in a customary format that can be scanned by machine. Insofar as you demand that the data should be directly transferred to another responsible person or entity, this will only take place to the extent that is technically feasible.
The Ortelium web platform uses an encryption device by means of SSL or TLS for reasons of security and for protecting the transfer of confidential contents, like for example the purchase orders or enquiries which you send to us as the site's operator. You can recognize an encrypted link by means of noting that the lines of the browser's address change from “http://” to “https://” and through a symbolic lock in your browser's lines.
The data that you transfer to us cannot be jointly read by third parties whenever the encryption by means of SSL or TLS has been activated.
The Ortelium web platform and the Ortelium App are hosted by M App B.V., Zekeringstraat 48, 1014 BT Amsterdam, Netherlands. We have concluded a contract for the processing of personal data (in accordance with EU GDPR) with M App B.V., in which we oblige M App B.V. to protect the data of our customers and not to pass them on to third parties. To provide web hosting, M App B.V. works together with an approved subcontractor.
The Ortelium web platform automatically compiles and stores information in the so-called server-log data files which your browser automatically transmits to us. This information refers to the:
This data is not combined with other sources of data. The collection of this data is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and the optimization of the Ortelium web platform - for this purpose, the server log files must be recorded.
This website partly uses so-called cookies. Cookies do not harm your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and stored by your browser. Most of the cookies we use are so-called “session cookies”. They are automatically deleted after your visit. Other cookies remain stored on your device until you delete them. These cookies allow us to recognize your browser the next time you visit.
You can set your browser so that you are informed about the setting of cookies, allow cookies only in individual cases, exclude the acceptance of cookies for certain cases or disable them generally, and activate the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.
Cookies that are required to carry out electronic communication processes or to provide certain functions that you wish to use (eg shopping cart function) are processed and stored on the basis of Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in the storage of cookies for the technically error-free and optimized provision of its services. Insofar as other cookies (such as cookies for analysing your surfing behaviour) are stored, they will be treated separately in this privacy policy.
If you register as a member, your e-mail address will be stored with us for the purpose of processing the registration. We will not share this information without your consent.
Registration via email takes place in a double-opt-in procedure in which the member is also required to recognize this data privacy policy and the general terms of use of the Ortelium web platform.
The processing of the e-mail address thus takes place exclusively on the basis of your consent (Art. 6, Para. 1, Part a of the EU GDPR). You can revoke this consent at any time. An informal message by e-mail to us is sufficient. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.
The e-mail you entered in the registration form will remain with us until you ask us to delete it or revoke your consent to the storage. Mandatory statutory provisions - especially retention periods - remain unaffected.
The Ortelium application uses a Google Maps API for the purpose of visualizing geographic information.
This service is provided by Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (“Google”). Google LLC. is Privacy Shield certified.
When you visit an Ortelium Atlas, your data will be transmitted to Google.
To stop the data transfer to Google, you must turn off the JavaScript application in your browser. The Ortelium application can then no longer be used.
The use of the Google Maps API is therefore based on Art. 6 para. 1 lit. f DSGVO. The Olfasense GmbH has a legitimate interest in the technically error-free and optimized provision of their services.
Olfasense GmbH uses Google services for the purpose of communication with members.
The Google services used by Olfasense GmbH essentially include the Google G-Suite for e-mailing.
This service is provided by Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (“Google”).
If you use registration forms of the Ortelium application, your inquiries will automatically be forwarded to the G-Suite email addresses of the responsible employees of Olfasense GmbH. In this case, your data will be transmitted to Google.
For the use of G-Suite services by Olfasense GmbH, the agreement of the EU standard clauses developed by the European Commission (EU Model Clauses) ensures an adequate level of data protection.
The EU standard contractual clauses are a recognized means of ensuring a reasonable level of data protection when transferring data outside Europe. These include the requirements of European data protection law in the form of contractual clauses and may not be changed by the contracting parties without the prior approval of the EU Commission.
The EU Model Clauses used by Google can be found at the following link: https://gsuite.google.com/terms/mcc_terms.html.
The compliance of the EU standard contract clauses with the requirements of the EU data protection law used for the application programs of the Google G-Suite has been confirmed by European data protection authorities.
In addition, Google introduced the Data Processing Amendment to G Suite and/or Complementary Product Agreement (Version 2.0) in October 2017, due to the EU GDPR which comes into force on 25 May 2018. This regulates the rights and obligations between Olfasense GmbH as data controller and Google as data processor.
When translated into other languages, solely the German version of this data privacy statement is binding.